Pear Blossom 
Month-of Coordination

starting three months prior to wedding

The Pear Blossom Service is designed for the couple who prefers to plan all of the details for their wedding day, but would like some assistance during the last three months with the finer details. We will attend the tasting and final meeting with the venue to make sure your vision comes to life on your wedding day. This service will help ease any last minute stress so you can enjoy this special time with your family and friends.


• Correspondence with lead planner starting three months prior to your wedding
• Attend tasting meeting with you and selected caterer or venue
• Attend in-person timeline and final details meeting, 6-8 weeks prior to the wedding day
• Review complete BEO (Banquet Event Order) provided by caterer/venue
• Verify quantities of rental items on quotes (if necessary)
• Review vendor contracts to ensure all fundamentals are correct
• Create Wedding Weekend Program for you and all vendors to include the following:
— A minute-by-minute Master Timeline
— A full Set-Up Outline including detailed information on decor, florals, rentals and all other items provided for wedding day
— Shortened version of the timeline of events for your bridal party and family, if requested and needed
— Detailed vendor contact information
• Contact all vendors to ensure correct start and end times or arrival and pick up information
• Communicate with vendors about the venue’s procedures for load in, setup and tear down
• Distribute Finalized Master Timeline, Diagram, and Final Details to all vendors one week prior to wedding day

Prior to Wedding day:

On Your Wedding Weekend


• Ensure proper placement of items for reception i.e.; table numbers, favors, menus, candles, cake knife, toasting glasses, head table seating and any other miscellaneous items
• Direct room set up and following floor plan and checking number of guests at each table
• Arrange all seating cards (escort cards) in alphabetical order
• Assist with set up for ceremony (programs, flowers, unity sand/candle, chairs, etc.)
• Assist with set up for cocktail hour and reception site, as well as transfer ceremony wedding décor, as needed
• Ensure all finishing touches are achieved


• Ensure all gifts are moved to bridal suite or designated room
• Keep track of, pack up, and organize everything after wedding is finished (gifts, guest book, centerpieces, toasting flutes, decorations, etc.). Ensure all rentals and décor items are picked up by specified vendors


• Greet guests as they arrive and help with the flow of the evening for the guests
• Management of entire wedding day from beginning to end, including any troubleshooting and taking care of any “situations” that may arise
• Access to Sweet Blossom Weddings extensive emergency kit
• Marriage License Information


• Attend, coordinate and assist wedding officiant (if present) at rehearsal with bridal party and family
• Retrieve any personal decor items from you at the rehearsal or at the venue on wedding day (i.e. favors, toasting flutes, escort cards, etc.)


• Make sure all vendor commitments are fulfilled to your standards
• Coordinate timing of day’s events with the photographer and/or videographer
• Cue and coordinate timing for ceremony musicians
• Coordinate with DJ/Band to establish timing for grand entrance, first dance, cake cutting, bouquet toss, and/or garter toss
• Distribute gratuities and/or final payments to vendors on your behalf, if needed
• Liaison for all vendors and venue throughout the event


• Distribute and pin on all personal flowers, if needed
• Line up family and bridal party for processional
• Line up bridal party for Grand Entrance
• Cue bride and groom and other members of the party for special events i.e.; toasts, dances, cake cutting, etc.
• Be visible and available at all times to you, your fiancé, and your parents to ensure a stress free and enjoyable event

THREE PLANNERS TO HELP ON THE DAY OF YOUR WEDDING
Lead Wedding planner to oversee all event management from beginning to end on wedding day 
Set up assistant to help with set up and event execution for the day, up to 6 hours on wedding day
bridal assistant to be a personal assistant for the couple, bridal party and family, up to 6 hours on wedding day 

extras

break down coordination

Set-up coordination

rehearsal coordination: day before wedding

bridal party coordination

vendor coordination

We would love to help create your dream wedding!  
Please contact us by phone, text, email or filling out the form below for your complimentary consultation.

858-668-8263
info@sweetblossomweddings.com

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THANK YOU!

Let's connect:

We'll be in touch soon!

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