• Correspondence with principal planner starting from date of signed contract via email, phone, or text
• Initial strategic meeting to understand your wedding vision and goals for your wedding as well as discuss vendors, budget, and overall design direction
• Access to a personalized online wedding planning platform throughout the planning months
• Provide month-by-month checklist for you to maintain
• Create an itemized budget spreadsheet for you to maintain
• Establish a vendor payment schedule with automatic payment reminders
Orange Blossom
Partial Planning & Design Guidance
Previous
Next
GETTING STARTED AND STAYING ORGANIZED
• Design & Styling Guidance for your wedding - provide design inspiration and ideas to get you started in the right direction for designing your wedding
• Answer questions and brainstorm design ideas during planning process
• Provide floral designer and rental company recommendations and gather initial quotes before connecting you with vendors so you can handle quote maintenance and contracting:
o Tables
o Chairs
o Linens
o Tabletop (i.e. charger plates, flatware, glassware, china, napkins)
o Lounge furniture
o Backdrops/draping/installation
o Lighting/staging/AV
o Dance floor
• Provide referrals for bridal boutiques and attire based on your style
• Attend one initial meeting with your favorite floral designer before booking them
• Attend one meeting with your favorite rental company to help pick out pieces that align with your design concept
• Attend final design meeting with floral designer and rental company to evaluate a mock-up of the floral arrangement and tabletop rentals
Orange Blossom
Partial Planning & Design Guidance
DESIGN GUIDANCE
Previous
Next
• Provide recommendations for a minimum of three vendors in each category best suited to your style and budget
o Entertainment
o Photographer/Videographer
o Stationery
o Baker
o Caterer
o Beverage service
o Hair/make-up
o Floral designer
o Officiant
o Décor/Rentals
o Lighting
o Transportation/Valet
• Contact selected vendors to check their availability and gather customized price quotes on your behalf
• Connect you with vendors so you can set up interviews and handle contracting as well as maintain correspondence throughout the planning process
• Answer questions and provide guidance about vendor contractse
Orange Blossom
Partial Planning & Design Guidance
BUILDING YOUR VENDOR DREAM TEAM
Next
Previous
• Provide guidance and answer questions about venue related details
• Act as the primary point of contact for the venue manager starting three months prior to your wedding
• Attend tasting meeting with you and caterer or venue
• Manage reception diagram with you and venue manager
• Review BEO (Banquet Event Order) provided by caterer/venue
Orange Blossom
Partial Planning & Design Guidance
Venue Liason
Next
Previous
• Review final vendor contracts to verify important details including key times, quantities, and other logistics
• Attend final in-person meeting to discuss wedding day timeline, vendor information, diagram, rental and décor set-up, and other logistics (preferably at venue 6 weeks prior to wedding day)
• Create Wedding Weekend Program for you and all vendors including:
o A minute-by-minute Master Timeline
o A Set-Up Outline including detailed information on decor, florals, rentals and all other items provided for wedding day
o Shortened version of the Master Timeline for your bridal party and family
o Detailed Vendor Contact information
• Distribute finalized Wedding Weekend Program as well as Reception Diagram and Seating Chart to all vendors one week prior to wedding day
• Communicate with vendors about the venue’s procedures for load in, setup and tear down
• Provide Marriage License information
Orange Blossom
Partial Planning & Design Guidance
Finalizing details
Next
Previous
Previous
On Your Wedding Weekend
THREE PLANNERS TO HELP ON THE DAY OF YOUR WEDDING:
Lead Wedding planner to oversee all event management from beginning to end on wedding day
Set up assistant to help with set up and event execution for the day, up to 6 hours on wedding day
bridal assistant to be a personal assistant for the couple, bridal party and family, up to 6 hours on wedding day
• Attend, coordinate and assist wedding officiant (if present) at rehearsal with bridal party and family
• Retrieve any personal decor items from you at the rehearsal or at the venue on wedding day (i.e. favors, toasting flutes, escort cards, etc.)
• Make sure all vendor commitments are fulfilled to your standards
• Coordinate timing of day’s events with the photographer and/or
videographer
• Cue and coordinate timing for ceremony musicians
• Coordinate with DJ/Band to establish timing for grand entrance, first
dance, cake cutting, bouquet toss, and/or garter toss
• Distribute gratuities and/or final payments to vendors on your behalf,
if needed
• Liaison for all vendors and venue throughout the event
• Distribute and pin on all personal flowers, if needed
• Line up family and bridal party for processional
• Line up bridal party for Grand Entrance
• Cue bride and groom and other members of the party for special
events i.e.; toasts, dances, cake cutting, etc.
• Be visible and available at all times to you, your fiancé, and your parents to ensure a stress free and enjoyable event
• Ensure proper placement of items for reception i.e.; table numbers, favors, menus, candles, cake knife, toasting glasses, head table seating and any other miscellaneous items
• Direct room set up and following floor plan and checking number of guests at each table
• Arrange all seating cards (escort cards) in alphabetical order
• Assist with set up for ceremony (programs, flowers, unity sand/candle,
chairs, etc.)
• Assist with set up for cocktail hour and reception site, as well as transfer
ceremony wedding décor, as needed
• Ensure all finishing touches are achieved
• Ensure all gifts are moved to bridal suite or designated room
• Keep track of, pack up, and organize everything after wedding is finished
(gifts, guest book, centerpieces, toasting flutes, decorations, etc.). Ensure all rentals and décor items are picked up by specified vendors
• Greet guests as they arrive and help with the flow of the evening for the guests
• Management of entire wedding day from beginning to end, including any troubleshooting and taking care of any “situations” that may arise
• Access to Sweet Blossom Weddings extensive emergency kit
rehearsal coordination: day before wedding
vendor coordination
bridal party coordination
Set-up coordination
break down coordination
extras
Next
